> For the complete documentation index, see [llms.txt](https://docs.totalmateria.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.totalmateria.com/total-materia-integrator/creator/user-management/user-profile.md). # User Profile The User Profile section is the main area for configuring user profiles, assigning different roles, and managing user rights. To create a new user profile or edit/delete an existing one , click the "NEW"

buttons in the interface. This action opens a page for configuring the desired user profile.

**Figure 1:** Screenshot of User Profile page in User Management section

The user profile configuration page is divided into eight sections, described in detail as follows: ### General Define the desired user profile name and additional information. The fields represent: * "Name" (mandatory): Text box for defining the user profile name (e.g. Administrator, Simulation User, Quality etc.). * "Description" (optional): User profile description (e.g. "Access to quality department for checking of specifications during internal audit" for Quality as user profile).

**Figure 2:** Screenshot of General section with populated fields in User Profile section

### Roles Define the desired user profile roles. The fields represent: * "Power User": When selected, this check box enables the specific user profile to [create](/total-materia-integrator/creator/materials-management.md) and [edit](/total-materia-integrator/creator/materials-management.md) materials. * "Material Expert": When selected, this check box enables the specific user profile to [release materials](/total-materia-integrator/creator/materials-management/release-materials.md) to [Total Viewer](/total-materia-integrator/total-viewer.md).

**Figure 3:** Screenshot of Roles section with populated fields in User Profile section

### Material Visibility Define the material visibility for the selected user profile. The fields represent: * "Your materials": When selected, this checkbox allows users to view and export internal materials (move the slider to the left) or just view internal materials (move the slider to the right). * "Horizon": When selected, this checkbox allows users to view and export [Total Materia Horizon](https://docs.totalmateria.com/) materials (move the slider to the left) or just view internal materials (move the slider to the right). * "Materials visibility in result lists": Check box to select whether materials that cannot be accessed should be visible in results lists.

**Figure 4:** Screenshot of Materials Visibility with selected preferences in Users Profile section

### Departments To configure a user's department assignment and export permissions: * Select desired departments from the list. * Adjust the export settings using the slider for each department: * Move left to enable export. * Move right to disable export. * To select all departments, check the "Select all Departments" check box. * Use the 'Enable export' slider to enable or disable export for all departments.

**Figure 5:** Screenshot of Departments with selected preferences in Users Profile section

### Property Groups Set visibility of [property groups](/total-materia-integrator/creator/data-maintenance/property-groups.md) for internal materials for the selected user profile by checking the desired [property groups](/total-materia-integrator/creator/data-maintenance/property-groups.md) from the list. To select all property groups, check the "All" check box.

**Figure 6:** Screenshot of Property Groups with selected preferences in Users Profile section

### Material Groups Set visibility of [material groups](/total-materia-integrator/creator/data-maintenance/material-groups.md) for internal materials for the selected user profile by checking the desired [material groups](/total-materia-integrator/creator/data-maintenance/material-groups.md) from the list. To select all material groups, check the "All" check box.

**Figure 7:** Screenshot of Material Groups with selected preferences in Users Profile section

### Reference Types Set visibility of [references](/total-materia-integrator/creator/data-maintenance.md#references) for internal materials for the selected user profile by checking the desired [reference types](/total-materia-integrator/creator/data-maintenance.md#reference-types) from the list. To select all reference types, check the "All" check box.

**Figure 8:** Screenshot of Reference Types with selected preferences in Users Profile section

### Document Types Set visibility of [documents](/total-materia-integrator/creator/materials-management/add-edit-material-data-properties-diagrams-and-documents.md) for internal materials for the selected user profile by checking the desired [document types](/total-materia-integrator/creator/data-maintenance.md#document-types) from the list. To select all document types, check the "All" check box.

**Figure 9:** Screenshot of Document Types with selected preferences in Users Profile section

### eXport Formats To configure the export formats for both internal and [Total Materia Horizon](https://docs.totalmateria.com/) materials: * "Select Solvers": Check each solver individually or choose to select all solvers by clicking "Select all Solvers" check box. * "Enable Exports": Move the slider from left to right to enable export formats specifically for internal or [Total Materia Horizon](https://docs.totalmateria.com/) materials.

**Figure 10:** Screenshot of eXport Formats with selected preferences in Users Profile section

### Top Menu Navigation Configure the layout of the Integrator top menu by excluding items for the selected user profile. To select all [Total Materia modules](https://docs.totalmateria.com/), check the "All" check box.

**Figure 11:** Screenshot of Top Menu Navigation with selected items in Users Profile section

{% hint style="info" %} In most cases, while setting up your Integrator instance, some user profiles are already predefined (with pre-assigned rights, property groups, and material groups) and can be further adjusted or changed. The examples are provided as follows: Administrator: A user profile with rights for [adding new users](/total-materia-integrator/creator/user-management/users.md), [viewing](/total-materia-integrator/total-viewer.md), [creating](/total-materia-integrator/creator/materials-management/create-materials.md), [editing](/total-materia-integrator/creator/materials-management/add-edit-material-data-properties-diagrams-and-documents.md) and releasing materials. Power user: A user profile with the rights for[ viewing](/total-materia-integrator/total-viewer.md), [creating](/total-materia-integrator/creator/materials-management/create-materials.md) and [editing](/total-materia-integrator/creator/materials-management/add-edit-material-data-properties-diagrams-and-documents.md) materials. User: User profile which has the rights only for [viewing](/total-materia-integrator/total-viewer.md) materials. {% endhint %}